Tips for Hosting Successful Events

Date:
Arrival/Check-In Time:
Activity Time Begins:

Location Name:
Address:
Parking Location:
Parking Cost:

COST (make sure it includes Square Fees!):
Per Girl Scout?
Per Adult?

Payment via  Square / Check / Money Order
Financial Assistance? Deadline.
Cookie Dough? Deadline. 

Drop Off Event? Do Adults need to stay? Only Registered & Background Checked Adults? Only Troop Leaders? Limit the number of Adults? 

Registration Deadline:
Maximum Participants
Minimum Participants

What is included in the cost?

• Fun Patch?

• Badge?

• Entire Curriculum?

• Take Action Project?

What is NOT included in the Cost?

• Take Action Project at home?

• Badge?

 Bring:

• Health Form for Girl Scout and Adult, linked here.

• High Risk Activity Permission Slip?

• Additional Waivers

• Water Bottle - Labeled with your Girl Scouts's Name!

• Food? Snacks? (Nut-Free? Allergen Free?)

• 10 Essentials? 

• Sit-Upon?

• Anything else?

Event Equipment Needed - Please volunteer to bring! 

• Pop-Up Shelters

• Tables

Where to send questions:

• Event Host Name

• Email

• Phone Number

Food Situation:

• No food is allowed in the (building). Please feed your Girl Scouts BEFORE arriving, and plan snacks for after. 

• This is a nut-free event. 

• Please bring a sack lunch. 

Adult Participation:

• Girl Scouts must be supervised by the correct ratio of GSUSA registered and background checked adults in their Troop. 

• Any adult standing around is fair game to be tasked with things to help. Bonus points for offering! 

Badge Steps Competed:

Badge Steps for Homework:

Badges sold separately or provided. 

Registration Requirements:

Registration closes on (day of the week) (month, date, year). 

Registration form and payment is required to hold your spot. 

The registration form can be completed individually or by Troop. 

To add another Girl Scout, simply fill out the form again! 

Spots are limited and the event will close when sold out. 

Registration fees may be refundable on a case-by-case basis, and is not guaranteed.
Registrations are transferrable to another Girl Scout.
Fees refunded may take up to ? weeks after event completes. 

Due to the Additional Required High-Risk Forms, any Roster Changes need to be made by (day-of-the-week), (Month, Date, Year). 

Staff Pictures and Profile Information

Creating a Flier is easy for us to upload and pop into the Website, connect the calendar, and share on Facebook via our page. 

Northern WAVE has a Square Store that makes it easy to host the event with our separate bank account. 

>> Your budget must be approved by a Team Member before the event is published.
>> Indicate any payment (debit or check) needs and timeline, and any expected reimbursement timelines. 
>> You must submit all receipts and paperwork within 2 weeks of the close of the event. 

Square Store: Who will set up the item / event for sale?

Graphics: Northern WAVE Canva makes it easy for us to edit if needed. 

Who will make the graphics? 

• Graphics for Website

• Graphics for Facebook Event Header (rectangle)

• Graphics for Facebook Event Posts (square)

Registration Form: Who is making the form? (We have many templates!)

• Make sure "Receive  Replies Always"  is turned on. 

• Make sure "Confirmation Message" is accurate. 

• Where do the answers go?

• Keep form in Northern WAVE  Drive. 

• Subscribe to Form Changes (when it is filled out). 

Who is  making the Website Event?

See Basic Information & Additional Details

Creating an EVENT that is Hosted by Northern WAVE page makes it very easy to share, as well as creating excitement as participants can talk about the event and ask questions that support everyone. 

Who is making the EVENT?

Make sure the EVENT HOST is invited! 

Share the EVENT to Local Groups

(Insert Group List Links)