2024 Spring Encamporee

Theme: Art Camp (Clever Name TBD!)

We are updating our website as we get our program details planned.

Connect with us here: www.facebook.com/groups/whatcomspringencamporee

An Encamporee is an opportunity for Girl Scouts of all ages to participate in a weekend camp full of fun, engaging, hands-on experiences together!

Step 1
Participant Registration
One participant per form

PDF for you to see what information we are collecting before you start!

Step 2: Option 1
Payment - Square

Date:  Friday, April 12, 2024 - Sunday, April 14, 2024
Arrival Time: Campers arrive between 4:00 and 7:00pm
Check Out Time:  Check out between 12:30pm and 2:30pm, after our checkout clean-up tasks!
Please workout with your Troop if your plan is to arrive together or as families are able. 

Detailed schedule below!  

Location & Parking : Camp Kirby, Samish Island - See details below!

Cost:  $90.00 per participant - Youth & Adult (Financial Assistance Available and Cookie Dough Eligible)
Financial Assistance  Submissions Due: Friday, March 1, 2024 (Date set by GSWW)
Balance Due: Friday, March 29, 2024
Priority Registration for Whatcom County Girl Scouts is held until Friday, March 15, 2024, after which registration opens to Girl Scouts outside of Whatcom County until full.
 

Cost Includes:


Financial Accessibility Support:  Making Sure Camp Is ACCESSIBLE for ALL!

Girl Scouts in Whatcom County serve Girl Scouts of all income and resources, and we make sure everyone who wants to attend our Spring Encamporee is able to.. One of our Superpowers is finding resources (financial & gear) to make sure all who can attend - do! 


Participation Expectations


Accommodations

Financial Assistance - Youth or Adult: Due March 1

OVERVIEW
Financial Assistance is available as an Event Grant for both Girl Scouts and Adults. 

STEP 1 - Prequalify with GSWW

Please work with your Troop Leader for who fills out the Financial Assistance Digital Application for pre-qualification.
>>> COMPLETE THIS FORM RIGHT AWAY, IF IT IS NOT ALREADY COMPLETED. 

Once each participant has been pre-qualified, our Business Manager will apply for the Service Unit Event Grant from GSWW.
>> DO NOT APPLY FOR THE EVENT GRANT YOURSELF. We will do it for you! 


STEP 2 - Complete our ENCAMPOREE Financial Assistance Form - Button Above

Cookie Dough

Girl Scouts who have earned Cookie Dough prior to the 2024 Season can use their Cookie Dough to pay for the Camp. 

Complete the Form - Button Above - to give us information needed so that the Registrar can process the payment. 


Please confirm that your Cookie Dough Card is active and has the balance you expect by clicking this link:
https://www.key.com/business/key2prepaid/index.html or calling the number on the back of your card. 


If your card is *inactive* or has less / a different amount than you expect, please send an email to: (insert contact information) to figure out next steps. 

Adult Participants - Volunteers

Adult participants are welcome, and must be a registered, background checked GSUSA Member to attend. 

Adult participants are required to pay the fee to attend, and may use Financial Assistance. 

1) All adults attending are expected to help in myriad ways:

2) If your Girl Scouts Youth needs your direct attention as a support/accommodation, please indicate so on your registration. This information will be kept confidential among Camp Leadership and Staff.

Register here: https://mygs.girlscouts.org/

Leadership Positions Needed

Leadership Positions Needed!

We are looking for a few people to help as:

Kitchen Staff -- Our Quantity Cook is "Puff" (also known as Maria in real life!). 

NOTE: Please consider the age and experience of your Girl Scouts and any extra attending adults before you volunteer to do something camp-wide.

Tagalongs (under 5) & Dragonalongs - Boys Unit

Tagalongs (under 5) or Boys Unit (Cisgender Male, Age 5+). 

We understand that sometimes families need and/or enjoy attending Girl Scouts together, and we are happy to purchase additional insurance to have these participants attend.  

While we welcome Tagalongs and Boys to our our Camp, we do have some stipulations for their privilege of attending this Girl Scout Camp. Camp Staff has successfully managed Tagalongs and Boys at camps before, and this is a trial year for this community. 

Tagalongs:

Dragonalongs (Boys Unit): 

2024 - Meal Plan - Puff the Magic Camp Chef!

All dietary restrictions can be accommodated. Be sure to indicate your needs on the registration form! 

Friday Dinner - In the Lodge, come as it works for your Girl Scouts!
Baked Potato Bar: Chili & Baked Potato Bar
Green Salad 

Evening Snack - At Campfire!
S'mores! 

Saturday Breakfast
Breakfast Casserole - Options: Meat / Vegetarian / Extra Veggies / Vegan / French Toast
Sausage, Vegan Sausage
Bagels, Oatmeal
Bananas & Oranges

Saturday Snack:
Trail Mix Surprise! (We'll be aware of dietary restrictions!) 

Saturday Lunch
Pasta
Meatballs
Sauce: Tomato, Butter
Gluten Free Option: Zucchini Noodles
Vegetarian Option: Stuffed Squashed
Salad

Saturday Dinner
Taco Salad Bar

Saturday Dessert
Brownies

Sunday Breakfast
Banana Split Breakfast Bar
Bagels & Cream Cheese

Sunday Lunch
Sack Lunch
Sandwich
Fruit
Juice
And any easy to pack leftovers!

Available at each meal:
Peanut Butter & Jelly
Coffee - for adults only
Hot Chocolate, Tea, Warm Cider for Youth and Adults

2024 Schedule - Stay-Tuned for the Update!

Note: Some parts could change, by a half-hour or so. Any changes will be announced at Camp. 

Friday - Arrival, Getting Settled, Welcome, Connection

Noon - Kitchen Wipe-Down Crew arrives

Before 4pm: Volunteer Staff arrive and set up.
Includes: Director Team (Registrar, Business Manager, Program Director), Kitchen Staff, Camp First Aider, Parking Marshall

Between 4pm and 6:30pm: Campers arrive to CHECK IN with CAMP FIRST AIDER at Lodge Front Porch. 

5:00ish - 7:00pm DINNER - Served in the lodge! 

7:00pm - Closing Flag Ceremony, Welcome, Casual Campfire with S'mores at Fire Circle

7:30pm - Casual Campfire w/ S'mores at Fire Circle.

Alternate if there is lots of rain: Campers in LODGE. 

Saturday - Program Day!

8:00am - Opening Flag & Warm Up
Alternate: in LODGE

8:30am - 9:30am Breakfast in the Lodge (Sit with your Girl Scout Troop!) and Important Information

10:00am - Program Time

12:30 - 1:30pm Lunch in the Lodge (Sit with your Girl Scout Troop) and Official Oratory

2:00pm - 5:00pm - Program Time

>> Program Time includes options for Girl Scouts to have time for "down time" and plenty of time to transition and rotate.
>> Details TBA!

6:00pm - Dinner at the Lodge (Sit with your Girl Scout Troop!) and Necessary Notifications

7:30pm - Evening Fun Camp Program Time (Details TBA)

Late Evening - CSAs & Juniors bridging to Cadettes  - Night Owl Badge with Khaos (and others) at Herman's Hut


Sunday - Reflections! Reset! Goodbye! 

8:00am - Opening Flag & Warm Up

8:30am - 9:30am Breakfast in the Lodge (Sit with your Girl Scout Troop!), Beneficial Bulletins

Not Quite Figured Out Yet
10:00am - 11:00am - Scramble 

11:30am - 12:30pm - Scouts' Own (at Look Out OR other location) - Ginormous Gratitudes, and Cheerful Celebrations

11:00am Closing Whistles 

11:30am+ Completions and Check Out!

9:30am 

1:00pm - 2:00pm 

2:30pm - Camp Leadership Staff Check Out


Camp Kirby & Sleeping Accommodations

Camp Kirby is beautiful and easily accessible for mobility. Please let us know what you need! 

Indoor units with electricity are available for those with sleeping machines. Please indicate this in your Registration Form. 

Girl Scout Troops will be assigned sleeping cabins by the Event Staff and kept together as a group. 

Cisgender Men and Boys Unit attending will sleep separately. (Exceptions made for young boys). 


Learn more about Camp Kirby here: https://www.campfiresamish.org/rent-camp-kirby/

Pictures here: https://www.campfiresamish.org/rent-camp-kirby/camp-kirby-rental-photos/

Gear & Packing List (Printable Lists Linked!)

If you need help sourcing any of this gear, please let us know! 

There is a spot on the Registration Form to indicate needs. 


Please label ALL items with Camper First and Last Name!


Personal Packing List - for each Participant - Printable linked here!

Bedding - Pack these in a large PLASTIC bag and write your name on it. All Cabins have Mattresses. 

Clothing:
Note 1: This is a messy camp. Bring things you can get messy in.
Note 2: This is April. Dress for Layers. Pack extra in case it gets wet. 

Toiletries: 

Gear: 


Optional Gear:

DO NOT BRING:


Troop / Group / IRM Supply List - Printable linked here!

Questions? 

Contact the Leadership Team - LoveNobody605@gmail.com